Bookkeeper
Town of Erwin (NY) Town of Erwin (NY) Painted Post, NY Painted Post, NY Full-time Full-time $49,000 - $54,000 a year $49,000 - $54,000 a year 2 days ago 2 days ago 2 days ago Town of Erwin, New York Job Description Position Title:
Bookkeeper to the Supervisor Grade Level:
III Department Date:
May 10, 2022 Reports to:
Town Manager FLSA Status Statement of Duties:
The Bookkeeper is responsible for inputting financial transactions.
The Bookkeeper maintains all financial records and completes the Annual Financial Report with New York State.
Additionally, the Bookkeeper files quarterly reports with State and Federal government concerning Payroll and Taxes.
S/he monitors all expenses regarding compliance with the budget.
The employee is required to perform all similar or related duties.
Supervision Required:
Under the general supervision of the Town Manager, the Bookkeeper is familiar with the work routine and uses initiative in carrying out recurring assignments independently with specific instruction.
The supervisor provides additional, specific instruction for new, difficult, or unusual assignments, including suggested work methods.
The employee is expected to recognize instances which are out of the ordinary and which do not fall within existing instructions; the employee is then expected to seek advice and further instructions.
Reviews and checks of the employee's work are applied to an extent sufficient to keep the supervisor aware of progress, and to insure that completed work and methods used are technically accurate and that instructions are being followed.
Supervisory Responsibility:
The Bookkeeper is not responsible for the regular supervision of any town employees.
Confidentiality:
In accordance with the State Public Records law, the Bookkeeper has regular access to confidential information such as official personnel files and department records.
Accountability:
Consequences of errors or poor judgment may include missed deadlines, delay of service or payment, legal repercussions, monetary loss to the Town, and adverse public relations.
Judgment:
Numerous standardized practices, procedures, or general instructions govern the work and, in some cases, may require additional interpretation.
Judgment is needed to locate, select, and apply the most pertinent practice, procedure, regulation, or guideline.
Complexity:
Work consists of a variety of duties that generally follow established, standardized operating practices, procedures, regulations, or guidelines.
The sequence of work and/or the procedures followed vary according to the nature of the transaction and/or the information involved, or sought, in a particular situation.
Work Environment:
The Bookkeeper performs work in a municipal office setting subject to frequent interruptions.
Noise or physical surroundings may be distracting, but working conditions are generally not unpleasant.
Nature and Purpose of Relationships:
Relationships are primarily with the public, co-workers, consultants working for the Town (i.
e.
, engineers), and other town employees involving frequent Town Manager Department Bookkeeper 6/1/2023 Page 1 of 4 Town of Erwin, New York Job Description explanation, discussion or interpretation of practices, procedures, regulations, or guidelines to render service, plan or coordinate work efforts, or resolve operating problems.
Other regular contacts are with vendors doing business with the Town.
More than ordinary courtesy, tact and diplomacy may be required to resolve complaints or deal with uncooperative or uninformed persons.
Occupational Risk:
Duties generally do not present occupational risks to the employee.
Essential Functions:
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
The Bookkeeper is responsible for performing a range of financial administrative/book keeping duties including keeping track of grants and related files in accordance with grant requirements for reimbursement for the Town of Erwin, The Town of Erwin Industrial Development Agency and/or the Community Development Agency.
Processes transactions and maintains several bank accounts within multiple funds.
Responsible for the entering and processing of receipts from various Town departments including the processing of accounts payable including but not limited to ensure the accuracy of all invoices for appropriate documentation, verification of tax-exempt status and approval prior to payment.
Tracks and pays debit-card transactions and tracks credit card receipts for water and sewer department funds.
Monitors expenses regarding the budget compliance.
Tracks project costs for grants and seeks reimbursements.
Tracks and reports Town employee hours used for projects.
Monitors all interfund and intergovernmental transactions.
Estimates annual costs regarding payroll and accounts.
Acts as backup payroll clerk.
Prepares quarterly tax returns, W2 and 1099 forms.
Processes accounts receivable and accounts payable.
Maintains inventory for Highway Department.
Provides weekly and monthly financial reports to requesting town department.
Receives and responds to requests for information from Town departments and vendors doing Town Manager Department Bookkeeper 6/1/2023 Page 2 of 4 Town of Erwin, New York Job Description business with the Town.
Maintains detailed and accurate department records of all transactions.
Recommended Minimum
Qualifications:
Education and
Experience:
A minimum of an Associate's Degree in Accounting or the equivalent of a journeyman's level of trade knowledge; a minimum of one to three (1-3) years prior work experience; or an equivalent combination of education and experience.
Special Requirements:
As a condition of employment, the employee must successfully complete a personal background investigation.
Knowledge, Abilities and Skill Knowledge:
Working knowledge of the Uniform Municipal Accounting System (UMAS), New York State General Laws, municipal financial automated account software, office software such as word processing, data base management, or spread sheet applications as well as the Town's proprietary payroll and municipal accounting software.
Abilities:
Ability to plan and prioritize work and perform multiple tasks within a timely manner.
Ability to interpret and carry out job duties in accordance with municipal accounting principles and regulations in an impartial, consistent manner.
Ability to develop and recommend operational improvements.
Skills:
Perform work accurately and efficiently despite frequent interruptions, proficient organization, data entry, business arithmetic, verbal, and written communication skills.
Physical and Mental Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the position's essential functions.
Physical Skills:
Little or no physical demands are required to perform the work.
Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing.
The employee is required to lift push, or pull objects such as office equipment.
Motor Skills:
Duties may involve assignments requiring the application of hand and eye coordination with finger dexterity and motor coordination such as operating a personal computer.
Visual/Auditory Skills:
The employee is required to constantly read documents, personal computer screens and written reports for general understanding and routinely for analytical purposes.
The employee must have the auditory ability to listen and comprehend.
The employee is not regularly required to determine color differences or to read non-written materials (e.
g.
, maps).
Town Manager Department Bookkeeper 6/1/2023 Page 3 of 4 Town of Erwin, New York Job Description This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.
Town Manager Department Bookkeeper 6/1/2023 Page 4 of 4 Job Type:
Full-time Pay:
$49,000.
00 - $54,000.
00 per year
Benefits:
Dental insurance Flexible schedule Health insurance Retirement plan Vision insurance Physical setting:
Office Schedule:
Monday to Friday Ability to commute/relocate:
Painted Post, NY 14870:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Bookkeeping (Required) Security clearance:
Confidential (Preferred) Work Location:
Hybrid remote in Painted Post, NY 14870 Position Title:
Bookkeeper to the Supervisor Grade Level:
III Occupational Risk:
Duties generally do not present occupational risks to the employee.
Maintains detailed and accurate department records of all transactions.
This job description does not constitute an employment agreement between the employer and.
Estimated Salary: $20 to $28 per hour based on qualifications.
Bookkeeper to the Supervisor Grade Level:
III Department Date:
May 10, 2022 Reports to:
Town Manager FLSA Status Statement of Duties:
The Bookkeeper is responsible for inputting financial transactions.
The Bookkeeper maintains all financial records and completes the Annual Financial Report with New York State.
Additionally, the Bookkeeper files quarterly reports with State and Federal government concerning Payroll and Taxes.
S/he monitors all expenses regarding compliance with the budget.
The employee is required to perform all similar or related duties.
Supervision Required:
Under the general supervision of the Town Manager, the Bookkeeper is familiar with the work routine and uses initiative in carrying out recurring assignments independently with specific instruction.
The supervisor provides additional, specific instruction for new, difficult, or unusual assignments, including suggested work methods.
The employee is expected to recognize instances which are out of the ordinary and which do not fall within existing instructions; the employee is then expected to seek advice and further instructions.
Reviews and checks of the employee's work are applied to an extent sufficient to keep the supervisor aware of progress, and to insure that completed work and methods used are technically accurate and that instructions are being followed.
Supervisory Responsibility:
The Bookkeeper is not responsible for the regular supervision of any town employees.
Confidentiality:
In accordance with the State Public Records law, the Bookkeeper has regular access to confidential information such as official personnel files and department records.
Accountability:
Consequences of errors or poor judgment may include missed deadlines, delay of service or payment, legal repercussions, monetary loss to the Town, and adverse public relations.
Judgment:
Numerous standardized practices, procedures, or general instructions govern the work and, in some cases, may require additional interpretation.
Judgment is needed to locate, select, and apply the most pertinent practice, procedure, regulation, or guideline.
Complexity:
Work consists of a variety of duties that generally follow established, standardized operating practices, procedures, regulations, or guidelines.
The sequence of work and/or the procedures followed vary according to the nature of the transaction and/or the information involved, or sought, in a particular situation.
Work Environment:
The Bookkeeper performs work in a municipal office setting subject to frequent interruptions.
Noise or physical surroundings may be distracting, but working conditions are generally not unpleasant.
Nature and Purpose of Relationships:
Relationships are primarily with the public, co-workers, consultants working for the Town (i.
e.
, engineers), and other town employees involving frequent Town Manager Department Bookkeeper 6/1/2023 Page 1 of 4 Town of Erwin, New York Job Description explanation, discussion or interpretation of practices, procedures, regulations, or guidelines to render service, plan or coordinate work efforts, or resolve operating problems.
Other regular contacts are with vendors doing business with the Town.
More than ordinary courtesy, tact and diplomacy may be required to resolve complaints or deal with uncooperative or uninformed persons.
Occupational Risk:
Duties generally do not present occupational risks to the employee.
Essential Functions:
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
The Bookkeeper is responsible for performing a range of financial administrative/book keeping duties including keeping track of grants and related files in accordance with grant requirements for reimbursement for the Town of Erwin, The Town of Erwin Industrial Development Agency and/or the Community Development Agency.
Processes transactions and maintains several bank accounts within multiple funds.
Responsible for the entering and processing of receipts from various Town departments including the processing of accounts payable including but not limited to ensure the accuracy of all invoices for appropriate documentation, verification of tax-exempt status and approval prior to payment.
Tracks and pays debit-card transactions and tracks credit card receipts for water and sewer department funds.
Monitors expenses regarding the budget compliance.
Tracks project costs for grants and seeks reimbursements.
Tracks and reports Town employee hours used for projects.
Monitors all interfund and intergovernmental transactions.
Estimates annual costs regarding payroll and accounts.
Acts as backup payroll clerk.
Prepares quarterly tax returns, W2 and 1099 forms.
Processes accounts receivable and accounts payable.
Maintains inventory for Highway Department.
Provides weekly and monthly financial reports to requesting town department.
Receives and responds to requests for information from Town departments and vendors doing Town Manager Department Bookkeeper 6/1/2023 Page 2 of 4 Town of Erwin, New York Job Description business with the Town.
Maintains detailed and accurate department records of all transactions.
Recommended Minimum
Qualifications:
Education and
Experience:
A minimum of an Associate's Degree in Accounting or the equivalent of a journeyman's level of trade knowledge; a minimum of one to three (1-3) years prior work experience; or an equivalent combination of education and experience.
Special Requirements:
As a condition of employment, the employee must successfully complete a personal background investigation.
Knowledge, Abilities and Skill Knowledge:
Working knowledge of the Uniform Municipal Accounting System (UMAS), New York State General Laws, municipal financial automated account software, office software such as word processing, data base management, or spread sheet applications as well as the Town's proprietary payroll and municipal accounting software.
Abilities:
Ability to plan and prioritize work and perform multiple tasks within a timely manner.
Ability to interpret and carry out job duties in accordance with municipal accounting principles and regulations in an impartial, consistent manner.
Ability to develop and recommend operational improvements.
Skills:
Perform work accurately and efficiently despite frequent interruptions, proficient organization, data entry, business arithmetic, verbal, and written communication skills.
Physical and Mental Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the position's essential functions.
Physical Skills:
Little or no physical demands are required to perform the work.
Work effort principally involves sitting to perform work tasks, with intermittent periods of stooping, walking, and standing.
The employee is required to lift push, or pull objects such as office equipment.
Motor Skills:
Duties may involve assignments requiring the application of hand and eye coordination with finger dexterity and motor coordination such as operating a personal computer.
Visual/Auditory Skills:
The employee is required to constantly read documents, personal computer screens and written reports for general understanding and routinely for analytical purposes.
The employee must have the auditory ability to listen and comprehend.
The employee is not regularly required to determine color differences or to read non-written materials (e.
g.
, maps).
Town Manager Department Bookkeeper 6/1/2023 Page 3 of 4 Town of Erwin, New York Job Description This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.
Town Manager Department Bookkeeper 6/1/2023 Page 4 of 4 Job Type:
Full-time Pay:
$49,000.
00 - $54,000.
00 per year
Benefits:
Dental insurance Flexible schedule Health insurance Retirement plan Vision insurance Physical setting:
Office Schedule:
Monday to Friday Ability to commute/relocate:
Painted Post, NY 14870:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Bookkeeping (Required) Security clearance:
Confidential (Preferred) Work Location:
Hybrid remote in Painted Post, NY 14870 Position Title:
Bookkeeper to the Supervisor Grade Level:
III Occupational Risk:
Duties generally do not present occupational risks to the employee.
Maintains detailed and accurate department records of all transactions.
This job description does not constitute an employment agreement between the employer and.
Estimated Salary: $20 to $28 per hour based on qualifications.
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